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You’re ready to quit your job. But before you put in your two-weeks’ notice, you’ll need to write a resignation letter — a formal notice to your employer of your intentions to leave.
While a letter of resignation isn’t a long document, it is an important one — one that takes care to write correctly. And so, we have created this guide to walk you through everything you need to know about a resignation letter, from what it is to what it includes to how to write it — template included!
You’ll tell your boss in person your intent to leave your job. But a resignation letter serves as your formal notice to your employer — a letter that will be given to your supervisor, HR department and anyone else within the company who needs to know.
But beyond its literal purpose, a letter of resignation can also help you leave a positive impression with your employer. In addition to notifying your company of your intentions, a resignation letter also serves as a thank-you note — an opportunity for you to tell the organisation why you valued your time there, and how grateful you are to have had the chance to work there.
It might seem like overkill to tell your boss you’re quitting and put it in a letter, but writing a resignation letter is an essential part of moving on (and hopefully, up). Why? Not only is a resignation letter necessary for your company’s own records, but as we mentioned above, written the right way, a thoughtful letter of resignation can help you leave a great impression with people who might be able to help you one day. After all, you never know when you’ll need a reference or a mentor — or who might end up working with you again in the future.
No matter your industry or job, there are several parts that every resignation letter should include:
You can take your resignation letter from standard to extraordinary by following these tips:
Use this sample resignation letter template, customising it for your job or industry.
Your Phone Number
Please accept this letter as formal notification that I am resigning from my [position title], effective [the date you intend to leave the company].
I’m very grateful for the professional opportunities I have had while working at [company name] over the last [number] years. It was wonderful to work for and be a part of such a [adjectives to describe your company and team] company and team over my tenure here.
If I can do anything to help during this transition, please let me know.
Your Typed Name
Once you’ve finished writing your resignation letter, here’s how you can hand in your notice:
Now that you know how to write a great resignation letter, here are additional resources to help you with your transition and to help you excel at your new job!