3 Strategies for Remote Workforce Onboarding - Glassdoor for Employers

3 Strategies for Remote Workforce Onboarding

When you hire someone new, there's always a chance they won't last. In fact, nearly 30% of employees will leave their position within 90 days of coming aboard, and the same could be true for your remote staff. This turnover isn't just expensive - it can also be quite a blow to an organization's prestige.

The process of improving retention starts before an employee's first day. Remote hiring processes and onboarding programmes (including those focused on orientation, training, and acculturation) must evolve to ensure remote candidates are a good fit for the company.

How can business leaders accomplish this? First, they must understand the problems inherent to remote arrangements. The main downfall is simple: Culture is critical, but remote work offers few opportunities to interact with other staff. And though companies exist that specialise in enterprise intranet solutions to bridge team gaps, no technology does this perfectly.

Creating Alignment and Hiring for Success

Additionally, it's critical to remember that not everyone is cut out to be a remote employee. Just because a prospective hire has the résumé you're looking for doesn't mean she'll thrive in a remote office. Instead, evaluate your candidates based on whether they've previously worked outside the office in their career, and connect with their references to gauge how effective they were in those situations.

Consider this scenario: A company I'm familiar with hired a completely remote workforce spread across Europe. Although those individuals were talented, they could never create a unified culture. The company didn't perform well, and that outcome was rooted in poor communication processes and a lack of clarity involving the organization's overall goals. With the business on the brink of failure, management made the decision to co-locate. After some time, management dipped back into the remote worker pool, this time with an understanding of just how important alignment and communication were.

[Related: Onboarding New Hires]

Onboarding is the best opportunity a company has to get someone in tune with its mission and values, and this is all the more important when a company hires and trains remote workers. Use these three tips to onboard your new remote employees effectively:

1. Connect remote workers with the broader workplace. Start off on the right foot by connecting your remote team as much as possible. Human connections are a major part of the business world, which is why your onboarding process for new remote workers should be in person if possible The power of a handshake can't be replicated in the virtual world, and providing human touch goes a long way toward boosting morale, establishing connectivity, and helping your people feel like they're part of the company as a whole.

At the same time, technology helps when in-person meetings aren't possible. At my company, we created a modern intranet that serves as an online headquarters. This intranet helps remote workers stay in the know and connect with colleagues, and we think of it as our virtual watercooler.

Just because remote workers aren't physically in the office doesn't mean they can't be integrated into the company culture. If remote workers can't actually bring their dog into the office to embrace your newly implemented pet policy, create a way for them to share a video of their pups on the intranet. Can't hold an in-person welcome lunch to welcome new remote employees and get to know them better? Play two truths and a lie, or have them digitally prepare a post on an interesting fact about themselves. Then, foster a community where other employees are encouraged to comment socially and connect organically with them.

Finally, encourage cross-functional project teams to work across departments. Be careful not to exclude remote employees from taking part in ad hoc meetings or huddles - these workers also want to take part.

[Related: How to Build a Thriving Workplace]

2. Streamline operations for remote workers. As you onboard a remote workforce, provide an easy way for them to ask questions. Having the right systems in place is a major component of any successful business. These systems might include messaging platforms (for quick and informal communication) and workflow-management software (to ensure everyone knows where various deliverables are). These tools are especially important when your company relies heavily on the contributions of a remote workforce.

Adopt a wide-angle view of your organisation to determine whether you have the best processes and capabilities in place. For example, when you're on-site and can simply call up or stroll past the help desk, informal requests for information technology assistance are fine. In larger organisations or those that have remote workers dispersed in multiple places, a ticketing system might be necessary to address and prioritise requests properly.

Finally, your new hires will arrive with lots of questions, so ensure your training has all the answers. This is crucial: Investing in your employees' future means they'll stick around a lot longer. In fact, 94% of people would stay longer if a company invested in their career needs and goals.

[Related: Glassdoor's UK Job & Hiring Trends for 2020]

3. Familiarise managers with tracking remote hires. Additionally, remote employees are actually more engaged and productive than their counterparts (Source: Stowe Boyd, "Paradoxes of Engagement," 2020). That's because as a whole, managers are more systematic about tracking goals, processes, statuses, and outcomes for remote workers they can't see every day.

For remote employees, that organisation results in more recognition and a clearer understanding of how their work affects the company. Although most managers seem to be aware of this need, you can't assume they all understand it. It's up to company leadership to educate and train managers accordingly.

The communication and culture challenges posed by remote workforces can be daunting - and if left unresolved, they can sink a company. That's why it's crucial for businesses to use the onboarding process to align remote workers with company culture and expectations. If not, your new hires might not stick around.

Dhiraj Sharma is a serial entrepreneur and technology enthusiast who's passionate about promoting purpose and meaning in the workplace. Dhiraj is the founder and CEO of Simpplr, a modern employee intranet software provider that helps companies engage their workforce by transforming employee communication.

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