Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

Microsoft AI for Science is a global research initiative dedicated to transforming scientific discovery through large-scale deep learning. Our mission is to pioneer the “fifth paradigm” of science by combining AI with natural sciences to address pressing challenges such as climate change, sustainable materials, and drug discovery.

We are seeking an enthusiastic, action-oriented, and highly organized Business Co-Ordinator to provide exceptional business and program support to our team.

This role supports senior leads and their teams, as well as contributions to the co-ordination of our program efforts. The successful candidate will demonstrate strong interpersonal skills, initiative, sound judgement, and the ability to maintain confidentiality while managing multiple priorities.

Key Responsibilities:

• Manage complex calendars for senior stakeholders

• Coordinate travel bookings and expense submissions

• Plan and execute:

  • Internal meetings

  • Off-sites and team events

  • Social and celebration events

• Handle meeting logistics:

  • Room bookings

  • RSVPs

  • Catering

  • Agenda preparation

  • Minutes and action tracking

• Maintain and update team distribution lists

• Coordinate visitor sessions and lectures

• Ensure policy and compliance adherence

• Provide backup support for other admins

• Collaborate with support teams across locations

• Support external engagements (talks, workshops, research partners)

• Handle procurement workflows (data/software approvals and vendors)

Must-Have Skills:

• 2+ years in - Admin / Executive Assistant / Business Support / Coordination role

• Strong calendar & diary management (multiple stakeholders)

• Experience with -

  • Travel coordination

  • Expense management

  • Event coordination

• Proficient in -

  • Outlook (calendar heavy usage)

  • Excel, PowerPoint, Word

  • Microsoft Teams

• Ability to -

  • Manage multiple tasks simultaneously

  • Stay calm under pressure

  • Maintain confidentiality

• Strong organization + attention to detail

Nice-to-Have Skills

• Experience supporting:

  • Programme Managers / Project Managers

• Experience in:

  • Research, tech, or fast-paced environments

• Exposure to:

  • Procurement processes

  • Vendor coordination

• Prior cross-site/global team support

Experience

• 2–5 years ideal

• Job titles to target:

  • Team Assistant

  • Executive Assistant (junior-mid)

  • Business Support Officer

  • Programme Coordinator

  • Administrative Coordinator

• Environment:

  • Fast-paced corporate / tech / consulting / research orgs

Additional Details:

• Location: Hybrid (60% Onsite. Cambridge, UK)

• Duration: 1 year

• Shift Timings: Monday – Friday (Business Hours)

• Pay Range: £127 - £140 /day (PAYE)

• Weekly Schedule: 40 hours

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.