Job Advert

At Bidwells, we are driven by our mission to provide the UK’s most sustainable and innovative property advice. For over 185 years, we have been at the forefront of real estate.

Due to growth and success, we are looking for highly organised, resourceful Property Administrators to work as part of a collaborative team managing a significant and diverse rural estate portfolio in Perth, Scotland. You will be joining our Rural Estate Management and Professional team, a well-established team that brings a fresh, modern approach, combining deep-rooted sector knowledge with innovative thinking to support the evolving rural economy. We advise on over 1 million acres of farms and estates across the UK, working with a wide range of clients including private individuals, estates, trusts, charities and corporate organisations.

What you’ll be doing

This role will proactively support the team in the delivery of services to clients, including handling tenant enquiries, obtaining estimates from and instructing contractors, ensuring contractor compliance with health and safety, issuing agreements, leases and variations, liaising with colleagues and our Community Site Representatives on property-related matters.

General duties

• Dealing with day-to-day let property matters, including correspondence, telephone calls etc. with tenants, contractors and other parties
• Develop positive and constructive relationships with tenants and stakeholders
• Processing applications for new tenancies
• Management of existing tenancies including repairs and maintenance

General Administration

• Providing general administrative support to our Rural Management Team
• Attending internal and client meetings
• Answering general enquiries relating to the rural estate
• Promptly acknowledging and responding to tenant and client phone calls, emails and other forms of correspondence
• Maintaining casework and property databases
• Working as part of a team to ensure systems are updated and Key Performance targets are met
• Issuing instructions to solicitors
• Assisting colleagues to collate information and respond to information/data requests

Rent Accounting & Management

• Assisting our Accounts Manager to maintain the rural rent accounting and management systems, which may include preparing data entry forms, checking data, and data entry
• Assist the preparation of annual budgets and periodic re-forecasts

Lease Events

• Advising relevant colleagues of upcoming rent reviews and lease expiry events, issuing notices and following up as required
• Completing necessary audit and other paperwork

About You

• Experience within property management is highly desirable, but not essential
• Experience of dealing with enquiries professionally
• Excellent administrative and organisational skills
• Personable with strong verbal and written communication skills
• Flexible and 'can do' attitude
• Team player with a willingness to learn, a positive outlook and a good sense of humour
• Intermediate computer skills, particularly Word and Excel and good numeracy
• Self-motivated and can rise to a challenge
• Proactive in initiating and following through on tasks that are required
• Ability to remain calm under pressure and meet deadlines
• Keen attention to detail
• Full driving licence

Why Bidwells?

We’re a different kind of business. Whilst we’re a major player in the property sector, Bidwells remains a privately-owned, independent Partnership, with an inclusive, entrepreneurial culture. We give our people autonomy and take the time to listen. As a certified B Corporation (B-Corp), we are dedicated to using our business as a force for good, driving innovation and creating long-term value for our clients, communities and the environment.

What’s in it for you

Competitive Salary: We recognise and reward talent with generous salary and group bonus scheme. As a Real Living Wage employer, we’re committed to fair pay that reflects the true cost of living.

Comprehensive Benefits: including up to 8% matched pension, 28 days holiday (+ bank holidays) as a minimum, along with your birthday off work, a wellness day, paid sabbaticals, private medical cover, medicash plan, lifestyle discounts and perks, and more.

Professional Development: Continuous learning, study support and promotion opportunities.

Innovative Culture: Be part of a forward-thinking team at the forefront of industry trends.

Family Friendly: We offer enhanced family leave policies to support individuals close to you.

Work-Life Balance: We value your well-being and offer agile working to support it.

Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief. Flexible working requests are considered from day one.

Recruitment agencies: Bidwells only pay agency fees where we have a signed agreement in place and that agency has been contacted and directed by a member of our Talent Acquisition Team to work on a specific vacancy. We do not pay agency fees when speculative and unsolicited CVs are submitted to Bidwells or any of our employees other than via our Applicant Tracking System and through our recruitment process. If this is not adhered to, agency fees will not be paid. Submission of any unsolicited CVs or proposals to Bidwells will be deemed evidence of full and unlimited acceptance of this approach.