Location: Belfast
Working hours : 35 hours on Monday to Friday. Some overtime may be required.
Type: Full-time office based.
About the Business:
Here at Pinsent Masons we bring together the best people to get the job done. We’re naturally curious, constantly learning, listening, and growing. We’ll truly value your ideas. You’ll be joining an award-winning, hardworking and commercially minded team, where you’ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You’ll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.
Purpose of the role:
Main duties and responsibilities:
1. Post and Fax
2. Reception/Meeting Rooms
3. Reprographics
4. Health, Safety and Environment
Ensuring that the office is tidy and delivered items are cleared away promptly
Assisting with the co-ordination and control of contractors, including completion of authorisations etc.
Reporting and recording of accidents and near misses
Monitoring the correct use of waste and recycling facilities, highlighting issues to line manager
5. New Starts and Internal Moves
Carrying out health and safety and/or facilities inductions for new starts
Liaising with line manager, HR and IT to assist with the requirements for new starts and leavers
Assisting with all internal moves, including liaison with service providers and internal business units, arranging crates, printing labels, updating plans/staff lists and porterage
Be familiar with security pass set up and the procedures for issue of cards to new starts and have cards programmed for our needs
6. General Facilities Operations
Production and updating of internal signage
Responding to general requests from staff & partners (maintenance, porterage etc.)
Identifying opportunities for process improvement
Candidate Overview:
We are looking for candidates who ideally hold the following skills and experience:
Ability to use PC based departmental systems effectively
What can we offer you?
Carers’ leave (up to five paid days’ leave towards caring responsibilities)
25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days.
Contributory pension of up to 5%.
Private healthcare policy
Death in service cover (4 x base salary).
Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
Cycle to work scheme.
What happens next?
Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.
We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.
Our strength lies in our differences.
We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It’s with different perspectives that we’ll find solutions to our clients’ most complex challenges. It’s how we’ll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.
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