Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Overview

This is a Business Administrator role within the EMEA Technical Services Organisation, supporting a VP based in Rome along with additional senior leaders across the leadership team.

The position is primarily focused on proactive and complex calendar management, ensuring seamless scheduling across multiple time zones, alongside coordinating international travel, managing expenses, and supporting procurement activities. Working within a small, senior, and largely self-sufficient team, the role requires someone who is highly organised, detail-oriented, and comfortable operating independently with minimal guidance. The successful candidate will bring a positive attitude, strong communication skills, and the ability to build effective relationships with stakeholders across the UK and Europe, while maintaining high levels of confidentiality and ensuring smooth day-to-day operations for leadership.

Key Responsibilities:

• Manage complex calendars for leadership team members
• Schedule meetings across multiple time zones (EMEA/global)
• Coordinate international travel (flights, hotels, transport, visas)
• Submit and track expense reports
• Raise and manage purchase orders (POs)
• Support meeting prep (materials, presentations)
• Act as a proactive point of contact for leadership admin needs

Must-Have Skills (Non-Negotiable):

• 5+ year's experience as:
• Executive Assistant / Administrative Assistant
• Experience supporting:
• Senior leadership (Director/VP level)
• Strong calendar/diary management (high volume, complex scheduling)
• Experience with:

• Travel coordination

• Expense management

• Basic procurement / PO handling

• Strong Microsoft Office skills:

• Outlook (critical), Excel, PowerPoint

• Ability to work independently in a remote/global setup
• Strong communication skills across stakeholders
• Highly organised and able to prioritise without guidance

Nice-to-Have Skills

• Experience in global / EMEA teams
• Background in large corporate or tech organisations
• Familiarity with internal tools/systems (expenses, procurement)
• Experience supporting multiple leaders simultaneously

Experience Level Guidance

• 4 to 6 years ideal
• Must have supported:
• Director / VP-level stakeholders
• Best fit:
• Candidates from fast-paced, global environments

Additional Details:

• Location: Remote (UK)

• Duration: 11 months 25 days

• Shift Timings: Monday – Friday (Business Hours)

• Pay Range: £105 - £120 /day (PAYE)

• Weekly Schedule: 40 hours

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.