Reporting to: Company owner

Hours of Work: 20 hours per week (days and hours to be discussed)

Place of Work: Vintage Bentley, London Road, West Sussex, GU33 7NX (occasional travel)

About Vintage Bentley

We are a thriving enterprise run by an experienced leadership team employing over 25 highly skilled individuals. Our vision is ‘to be the global home of the vintage Bentley’. As specialists to the marque, each year we deliver over 16,000 workshop hours, provide 4,500 lines of parts - 65% of which are manufactured in-house, prepare and attend international events, present some of the most historic W.Os in our showroom and market to a significant global audience.

As a small yet strong engine, we are often on the lookout for enthusiastic and motivated people to join our ever-evolving team.

Our Values

Integrity

Take responsibility and do the right thing

Passion

Enjoy what you do and why you do it

Innovation

Share ideas to make a positive difference

Collaboration

Work together to achieve best in class

Purpose of Role

The Office Manager supports operations by managing records, coordinating communications, and assisting teams across leadership, finance, sales, and operations with ad hoc tasks. Maintaining organised documentation, efficient processes, and acting as a brand ambassador delivering best in class client service, professionalism, accuracy, and administrative excellence are pivotal to this role.

Key Responsibilities

o Mailbox and diary management, answering incoming calls and directing where appropriate

o Ensure front of house is presentable at all times

o Financial support including, processing invoices, purchase orders, and expense claims, accounts payable and receivable, preparing information for payroll

o HR administration of starter / leaver management, employee records and benefits

o Managing office supplies, facilities, and relationships with suppliers and contractors

o Assisting with any ad hoc projects or tasks as needed by the senior team

o Support with internal and external events where required including race/rally entries

o Support with operational set up of The Works for internal events and client visits

o Support with marketing & events supplier / freelancer communication

o Occasional evening and weekend work in line with international time zones and business demands

Experience and Skills Required

o Experience in an office management or senior administrator role

o Strong background in financial administration, bookkeeping, or accounts

o Excellent Microsoft Office, outlook and general IT skills

o Strong organisational skills with the ability to multitask

o Strong interpersonal skills with the ability to interact with individuals at all levels

o The ability to work with autonomy and handle sensitive information confidentially

Essential Qualities

o Confident, composed and client friendly

o Excellent written and verbal communication skills

o Exceptional attention to detail and commitment to accuracy

o Professional and positive with a can-do attitude

o Represent the Vintage Bentley values and contribute to a positive team environment

o Self-motivated and enthusiastic with a desire to learn

Pay: £15.00-£17.00 per hour

Benefits:

• Company pension
• Cycle to work scheme
• Free parking
• On-site parking

Work Location: In person